Vehicle Rental Guidelines
The best way to keep your insurance rate low is to keep your losses at zero. Following these recommended counter procedures will help ensure zero losses.
1. Rent only to those 21 or over
2. Make sure renter has a current, valid, U.S. driver’s license (keep a copy)
3. Make sure renter has (at least) auto liability insurance in force (keep a copy)
4. Secure payment with a major credit card in renter’s name only
5. All who will drive the vehicle needs to be physically present to sign the rental agreement. (follow same requirements as stated in 1-4)
WE STRONGLY RECOMMEND THAT YOU:
Ask questions about how your renter intends to use and pay for the rental. The more you know now may help you later if a claim occurs or if they decide to steal your vehicle. The more questions you ask will help you determine if this is a renter you feel comfortable with. You have the right to turn down a renter that does not qualify.
Call renter’s insurance to verify that coverage is in force and that they will have coverage for length of time they will have your vehicle. If their policy is set to expire during time of rental, make agreement good for number of days until their policy expires then have them come back in and verify premium has been paid before entering into a new contract.
Be sure that vehicles you want to rent are reported to IDAR.
Remind renter to have Rental Agreement and vehicle ID card in glove department and available at all times.
Will rental be over 28 days? If so, have renter return for a new Rental Agreement and vehicle inspection. Contract is only good for 28 days.
Trust your instinct! If you get an uncomfortable feeling, as you are qualifying a potential renter, this may be what we call a “Red Flag”. Several IDAR dealers have commented that they wished they would have trusted that “gut feeling” that something wasn’t right as they did the counter control on a rental that ended up in a negative situation. If something doesn’t feel right, most likely it’s not right. Remember you are not obligated to rent your vehicle to anyone. It’s a privilege, not a right to rent your vehicle.
IT IS YOUR VEHICLE - DO NOT BE AFRAID TO BE NOSY
Rev (May 8, 2013)